Best Project Management Tools-Leading 4 compared

The world has shifted towards working online, more so in the past year or so on account of the pandemic. As a result Project Management(PM) Software has become all the rage. They are a staple of every workplace. Today we bring to you the analysis of the best project management tools.

What is a Project management Software?

Before we dive into our comparison of the best project management tools, we need to understand what they are. In simple words, PM software is an online tool/app.  It allows all the users and workers on a project to log in and see their tasks and update their progress. Different users have different levels of permissions depending on the organization’s structure. 

This makes it possible for the managers to track what the workers are doing and leave notes and add new tasks, etc. They allow the project managers to track the real-time progress. This ensures timely, efficient, and hassle-free completion of projects. 

 

Though there are companies like Microsoft that have their own project management software, Microsoft Project. There are plenty of other options for you to choose from that offer similar or even better project management capabilities. That is why we will be discussing Monday vs Asana vs Trello vs ClickUp.

Advantages of using a Project Management software

If you are already not sold on the idea of incorporating project management software into your office. The following benefits that the project management software have might give you the one final nudge towards trying them:-

1. Easy project planning

Planning a project can be one of the most time-consuming processes in an organization. Some PM software uses AI to make sure that the process is efficient and quick but without AI also you can manage projects efficiently.

2. Resource Management

Managers can manage all their resources in one place. They help in taking care of the manager’s needs and assigning new tasks. The workload can be distributed and adjusted to ensure that the projects are completed on time and without any issues. 

3. Project forecasting

Project forecasting becomes a breeze with the PM tools. Some project management software uses artificial intelligence to accurately forecast the timeline for the projects. The projects can also be altered or made more efficient to make deadlines. 

4. Enhances teamwork

The use of project managing software gives a platform for the employees to collaborate efficiently. It makes the communication easy, streamlined, and structured with everyone aware of their responsibilities and duties. 

5. Budget management

The project management software is a great tool to manage budgets for the projects that you are working on from their start to finish. And a lot of them come with tools that allow for real-time monitoring of your budget. 

Now that we are aware of what Project management software are and the benefits that they bring to your organization. It is time to dive straight into our analysis of the best project management tools.

Best project management tools comparison

Monday

The first project management software in our analysis of best project management tools is Monday.com. It was created privately in 2010 by an Israeli company and was renamed Monday in 2017. It is best suited for technical and non-technical businesses and teams. 

Monday Features

• It comes with plenty of in-built views such as Kanban board, Timeline, Calendars, etc.
• It has a very user-friendly and colorful user interface.
• Monday allows for more than 50 third-party integrations. 

Pros of Monday

• Monday has a very intuitive and user-friendly interface.
• It allows for multi-department collaboration on its platform to seem easy. 
• It gives you the ability to assign the same work to multiple people.
• The ability to easily integrate with third-party apps. 
• The templates are very robust and easy to use. 

Cons of Monday

• It does not support full-fledged agile capacity. 
• Dependency related to tasks can not be added where needed, rather they are required to be added in a separate column.
• It has a complex plan structure. 

Monday Plans

• Free Plan – It is designed for individual use and is free forever. 
• Basic Plan – $8/month per seat per user in the team.
• Standard Plan – $10/month per seat per user in the team.
• Pro Plan – $16/month per seat per user in the team. 
• Enterprise Plan – customizable to suit your needs.

Verdict

Monday is a great tool if you are looking to work solo or with small teams. After the initial onboarding, the tool becomes very handy for everyone. The plans are flexible and easily customizable for big enterprises.

Asana

The second tool in our analysis of the best project management tools is Asana. It was founded in 2008 by Facebook co-founder Dustin Moskovitz and ex-Facebook engineer Justin Rosenstein for private use in beta version. It was released for public use in 2012. Since then it has become very popular among technical and non-technical organizations. 

Asana Features

• It has multiple view boards, Gantt, Calendars, etc. 
• The user interface is very intuitive and helps you navigate the menus. 
• The templates come along with detailed instructions on how to use them. 
• Allows being used by up to 15 collaborators for free.
• Its integration with 160 plus external apps and tools is smooth and easy. 
• It ensures smooth conversation at task, team, and organizational levels.

Pros of Asana

• It has one of the most intuitive and interactive user interfaces with detailed instructions. 
• It allows you to customize the tools to fit your needs.
• The Workload Snapshot features allow you to track all the users at once. 
• Easy collaboration for the entire team in one place.
• It can be easily integrated with 160 plus external apps and tools. 

Cons of Asana

• Its host of features can overwhelm a new user who is not familiar with the system. 
• It does not allow you to assign a single task to multiple people. 
• The price is slightly higher than the other project management softwares.

Asana Plans

• Free Plan – free for individuals and businesses starting out their journey. 
• Premium Plan – $10.99 per user per month.
• Business Plan – $24.99 per user per month. 

Verdict

Asana is a very handy tool when it comes to team management, communication, etc. It is perfect for working on complex projects that have both, internal and external resources/workers. 

3. Trello

The third product on our analysis of the best project management tools is Trello. It is basically a Kanban software that is super easy to use. Trello focuses on visualization and is used by many big companies worldwide, e.g. Forbes, WIRED, etc. 

Features of Trello

• It has a large number of customizable templates.
• It allows for time, milestone, and idea tracking. 
• It comes with power-ups that enable third-party capabilities such as Gantt, box views, etc. 
• Smooth and clean integration with GitHub, Slack, Dropbox, etc. 

Pros of Trello

• The onboarding process is very smooth and hassle-free. Even for new users. 
• Tracking the progress of your team is very easy to perform.
• It has a power-up feature that allows you to add additional features to its kanban board. 
• It is easily integrable with 100 plus third-party apps. 

Cons of Trello

• It is not suitable to be used by medium to large-sized teams. 
• All the tasks are just cards and over time, these cards pile up.
• The power-up process can be tough for some users.
• The free version has only limited features.

Trello Plans

• Free plan – it is meant for individuals and small businesses looking to be productive. 
• Business plan – $10 per month per user. 
• Enterprise Plan -$17.50 per month per user.

Verdict

Trello is the perfect addition to small businesses or big clients. It is designed to perform as a kanban board which it does very efficiently. The price is lucrative and can be a great addition to any workplace, large or small. 

4. ClickUp

The last tool in our analysis of the best project management tools is ClickUp. It is an all-in-one productivity tool that has little of something to offer to everyone and anyone. For the features it doesn’t have, some add-ons can be integrated easily. 

Features of ClickUp

• It is designed for task management, process management, and time management. 
• It is great for team collaboration and reporting. 
• It allows for file storage of up to 100MB on the free plan.
• It has a mindmaps feature along with Wiki docs, and resource management. 
• Everything in ClickUp is free to be customized and turned into a template to be used. 

Pros of ClickUp

• It has unlimited features that can be customized to fit anyone’s needs. 
• It can be used on all platforms like web, mobile, etc.
• Suitable for single users as well as large groups.
• Its free plan offers unlimited use. 

Cons of ClickUp

• Even though there are numerous features, it can be hard for new users to navigate through. 
• It does not have developer-friendly capacities. 
• The mobile app is not easy to use. 

ClickUp Plans

• Free Plan – almost all the features are available in the free version. 
• Unlimited Plan – $5 per month per person.

Verdict 

ClickUp is one of the most feature-heavy project management software that is available in the market. Although, it can be overwhelming for new users. Once they get used to it, they will have a lot of options to increase their work productivity. 

Summary: The best project management tools-Monday vs Asana vs Trello vs ClickUp

Our analysis of the best project management tools-Monday vs Asana vs Trello vs ClickUp shows that each of these products has its own pros and cons. It is therefore important to understand the needs of your business or the team before investing in the right project management software.

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